Job Description

The Preschool Office Manager will be responsible for the overall daily management and efficient operation of the Preschool Branch office general processes, including program

enrollment, account receivables and data collection necessary to maintain program compliance.

• Responsible for monitoring branch phone, email and general correspondence, ensuring timely follow-up of all messages.
• Schedules facility tour appointments, coordinates the program enrollment process, manages child records and the collection of annual required forms for both centers, ensuring recordkeeping compliance.
• Maintains business procedures in accordance with Y and general accounting practices.
• Oversees clerical responsibilities associated with accounts payable, weekly billing changes, cash reports, deposits, and approving income-based applications per Y standards.
• Verifies and files weekly DHS child attendance and compiles and reports USDA child nutrition data.
• Audits paperwork collection across both centers, provides program worksheets to accounting, manages returned checks and program enrollment reporting.
• Provides administrative support for branch Community Support Campaign, which may include processing request information, thank you letters, invoices and collection of funds.
• Administrative duties including managing the purchase of office supplies and equipment, supervising the maintenance of office equipment and assisting with technology requests related to staff training and program promotion. Maintains accurate inventory records.
• Understands and teaches others to implement the site emergency plan as necessary.
• Attends staff meetings, training sessions, and special events as required.
• Other duties as assigned.

Qualifications:

• High school diploma required, associate’s degree preferred.
• Prior office experience (2-3 years preferred)
• Excellent oral and written communication skills.
• Excellent interpersonal and problem solving skills.
• Knowledge of general business, data and administrative management practices and procedures.
• Proficient knowledge of computers (including Windows-based systems, Microsoft Word, Excel, and Outlook) & ability to learn YMCA systems including, but not limited to: Personify & SGA.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Work schedule

• Monday to Friday

Benefits

• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Employee discount
• Paid training

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