Job Description

Salary: $32.00 - $36.00 Hourly

Job Number: DC-HRLSI-4/2026

Closing Date: 4/15/2026 11:59 PM Central

Position Summary

This position provides administrative support services to the Human Resources, Learning, and Strategic Initiatives divisions and is primary backup to the Executive Coordinator.   

Essential Job Duties:

• Provides administrative support to the HR & Learning Director and HRLSI Division Managers
  • Lead special projects and perform other administrative tasks as assigned by HR & Learning Director or division managers
  • Develop multi-media presentations for HR & Learning Director and divisions managers as requested
  • Prepare Board agenda items for division managers as needed
  • Process travel expense reimbursement and reconcile monthly credit card transactions for HR & Learning, per division manager’s request
  • Coordinate logistics and provide support to internal teams or committees as assigned, including the HR team and HRLSI leadership team
  • Monitor department budget related to special events and meetings including purchasing of supplies and arranging other logistics such as speakers
• Human Resources:
  • Edit and format of member resource materials on the League’s website 
  • Assist with distribution of access and data entry codes for the MN Local Government Salary & Benefits Survey
  • Assist with internal events – wellness, etc.
  • Internal communications and formatting of Employee Handbook
  • Administrative support for MN Public Sector Human Resources Association (MNPSHRA)
  • File and records management including scanning and filing into Laserfiche
  • Provides administrative support for PSHRA-HR Minnesota Chapter.  
• Learning
  • Support the professional development of League employees – Registration, communication, tracking, and logistics
  • Support web content reviews to ensure learning materials are reviewed regularly and archived when necessary
  • Support the team to ensure that members are able to register for events and access online learning materials. This may involve direct communication with members walking them step by step through processes, requiring a friendly and patient demeanor
  • Support coordination of materials for large conferences or event 
• Strategic Initiatives
  • Support for internal work planning processes, as well as quarterly updates for all work plans
  • Serve as system administrator for performance management software, including training staff and editing and reviewing work plans and updates
  • Support for internal DEI team, including agenda, minutes, and meeting preparation 
  • Support for internal survey & program evaluation processes 
• Other Duties as Assigned
  • Backup to front desk on a regular scheduled rotation
  • Executive support to boards, committees, and task forces as needed
  • Annual membership data update

Core Qualifications:

• High school diploma or equivalent and four years general administrative experience in an office setting.
• One year of work experience performing technical HR work or one year of experience supporting a top executive position.
• Ability to travel in-state occasionally.

Desirable Qualifications:

• Two-year degree in Business Administration or related field, experience providing executive support as well as Board or Council support.
• Work experience in a municipal or government setting.

Benefits -  The League of Minnesota Cities offers a comprehensive benefits package that includes health and dental insurance, employer-paid basic life insurance, long-term disability coverage, three-weeks paid parental leave, a contribution match to 457 plans, participation in the PERA public pension plan, and 12 paid holidays. Additional benefits include voluntary supplemental life insurance, spouse and dependent life insurance, and short-term disability coverage. 

We welcome you as an applicant for employment with the League of Minnesota Cities. It is the League of Minnesota Cities’ policy to provide equal opportunity in employment, and we are committed to building a diverse, welcoming, and respectful workforce. We seek and welcome candidate applications from historically underrepresented groups, such as BIPOC (Black, Indigenous, People of Color) women, LGTBQ+, and those living with disabilities as well as Veterans.

The League of Minnesota Cities will not discriminate on the basis of race, natural hair styles and textures (including but not limited to “braids, locks, and twists”), color, creed, age, religion, national origin, marital status, disability, sex, sexual orientation, familial status, status with regard to public assistance, local human rights commission activity or any other basis protected by law. When requested to complete an application for the position we require that you furnish complete information, so we may accurately and completely assess your qualifications. You may attach any other information which provides additional detail about your qualifications for employment in the position you seek. Refer to the Applicant Data Practices Advisory included in the signature portion of the application, for guidance regarding how your application information will be used, the consequences of providing or not providing your information, and more.

The League of Minnesota Cities accommodates qualified persons with disabilities in all aspects of employment, including the application process. If you believe you need a reasonable accommodation to complete the application process, please contact HR and Benefits at 651-281-1202.

Job Tags

Similar Jobs