Job Description

About Grossman Solutions

Grossman Solutions is a progressive consulting firm specializing in campaigns and executive search. Working at the intersection of politics, people, and policy, we bring decades of on-the-ground experience and management expertise to help our clients develop winning strategies, strengthen organizations, and recruit exceptional leaders.

Our Executive Search Practice has partnered with some of the country’s most compelling advocacy, nonprofit, and political organizations like Democracy Forward, the National Education Association, and America Votes, to place senior leaders who drive meaningful change.

We are a diverse, passionate team committed to advancing social, racial, and economic justice, and we thrive in a fast-paced, mission-driven environment.

About the Position

Grossman Solutions is seeking an Executive Search Associate to play a central role in the growth and success of our Executive Search Practice.

The Associate will serve as a key partner to senior members of our Executive Search team, providing high-level administrative leadership, project management, research support, and direct client interaction.

The Associate will lead on scheduling efforts for a busy team, coordinating both client and candidate engagement. The Associate will ensure excellence, efficiency and timeliness across every stage of search processes.

This is a fantastic opportunity for a professional with campaign, advocacy or executive search experience who wants to apply their skills to building strong organizations and leaders across the progressive space.

Key Responsibilities

• Manage and coordinate all scheduling for the search team, including client meetings, interviews, and internal team meetings.
• Communicate directly with clients to coordinate meetings, share updates, and ensure a high-quality client experience throughout the search process.
• Serve as a primary contact for candidates, ensuring smooth, supportive and professional experiences.
• Partner with staff to track progress across multiple search projects, ensuring deliverables and deadlines are met.
• Conduct targeted research to identify prospective candidates, organizations, and networks.
• Draft, edit, and format position descriptions, candidate profiles, client updates, and other written deliverables.
• Support client communications, including preparing agendas, taking meeting notes, and circulating action items.
• Maintain accurate and updated candidate and client records in databases and project trackers.
• Handle confidential information with discretion and professionalism.
• Contribute to process improvements that enhance the efficiency and impact of the search team.
• Manage other administrative and operational functions for the search team as needed, including CRM updates and ad placement

Key Qualifications

You are a strategic thoughtful, positive, and creative teammate who loves rolling up your sleeves. You thrive in fast-moving, multi-tasking environments, remaining calm and collected while always paying close attention to detail. You use excellent judgment and discretion in your communications. You delight in ensuring systems and processes are effective and efficient. You love politics and campaigns and meeting people who work in politics.

The following qualifications are guidelines, so if you have most of the qualifications listed, we encourage you to apply. Experience can include paid and unpaid experience, including volunteer work that helped you to build the competencies, knowledge, and skills needed for this position. Applying gives you the opportunity to be considered. Strong candidates will offer:

• At least five years of experience in campaigns, advocacy, HR, or project management; experience supporting executive search or recruitment processes a plus.
• Strong scheduling and calendar management experience, including balancing multiple priorities for senior leaders.
• Ability to manage projects and processes and support a team in meeting deadlines and deliverables.
• Superb interpersonal skills with the ability to navigate positive relationships with a variety of stakeholders, including clients and candidates.
• Demonstrated ability to work effectively and quickly under pressure.
• Excellent written and verbal communication skills.
• Sharp attention to detail, high standard of excellence and ability to handle multiple projects and priorities at the same time.
• Excellent judgment and a high level of discretion.
• Ability to work independently, take initiative, problem solve, and anticipate needs
• Demonstrated commitment to racial, social, and economic justice.
• Sense of humor; ability to take your work—but not yourself—too seriously.
• Proficiency with Microsoft Office Suite and comfort with databases/CRMs.

Structure and Location

This is a full-time, remote position. Preference may be given to candidates in Washington, D.C. or New York City. Must be available to work Eastern time zone hours.

This position reports to the Managing Director of Search and closely collaborates with the entire search team.

Salary & Benefits

The salary range for this position starts at $80,000 and is commensurate with experience.

Benefits include:

• Employer-paid medical, dental, and vision insurance for employees and dependents
• 401(k) with 3% employer contribution
• Flexible Spending Account program
• Employer-paid life and disability insurance
• $80 monthly cell phone stipend
• Flexible paid time off including vacation, personal days, and holidays
• Opportunities for professional development and career growth within the Executive Search Practice

Equal Opportunity

Grossman Solutions is an equal opportunity employer committed to a diverse, inclusive, and equitable workplace. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, marital or familial status, citizenship status, or any other characteristic protected by federal, state, or local law.

We believe that a diverse and inclusive team strengthens our ability to serve our clients and advance social, racial, and economic justice.

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