Job Description

Warehouse Manager

Since 2013, our site Unither Manufacturing LLC. based in Rochester (NY), specializes in the manufacture of Blow-Fill-Seal, Liquid Stick-Packs, Pharmaceutical bottles, Tablets and Capsules. It has more than 300 employees.

Job Summary

Supervises and manages the daily organization, receiving, storage and shipment, material handling and preparation, internal distribution to production staging areas and warehousing operations for all warehouse site locations. At times, the incumbent may be called upon to execute a diverse range of tasks throughout the department to ensure that all objectives are achieved. Ensures that all required materials are prepared and distributed internally to production. Ensures that shipments of finished goods are coordinated properly to meet deadlines to the company's Third-Party Logistics Providers (3PL) and Customers. Coordinates cold chain shipments for both inbound and outbound internationally and domestically. The manager is responsible for exporting intermediate and trade products to international customers. The individual is responsible for reviewing the performance of transportation services and making the appropriate decisions to comply with the rules and to serve the customer. They are responsible for maintaining accurate and traceable inventory and keeping all warehouses' location in compliance with cGMP and other regulations.

Essential Duties / Responsibilities

Ensure the continuity of production activities by coordinating material flow.

• Manage physical and WMS/ERP receiving.
• Manage the supply of the materials to production areas according to the production schedules.
• Manage customer shipments according to shipping schedules and customer orders.
• Monitors the cold chain and controlled substances shipping requirements for both domestic and international shipments.
• Maintains accurate and complete documentation as required by delivery specification and regulations.
• Reviews the billing of shipments to ensure that the billing is accurate and for proper customers.
• Ensures documentation regarding exports is completed accurately.
• Managing waste according to the appropriate channel
• Verify that information is transitioning efficiently between the warehouse and other departments.
• Maintain warehouse, physical materials and electronic records for a compliant inventory in quantity, quality and status with clean and uncluttered aisles.
• Ensure compliance of FIFO (First In First Out) or FEFO (First Expired First Out) as needed
• Ensure the compliance of the physical storage in quality and quantity with electronic records
• Optimize storage space based on inventory and location capacity analysis.
• Conducts accurate record keeping, of inventory, rotation, damaged/destroyed goods.
• Manage appropriately rejected status material
• Carry out cycle counts and year-end inventory.
• Analyze anomalies reported by warehouse associates.
• Analyze physical and IT inventory discrepancies in compliance with procedures.
• Ensure the traceability of products internally.
• Manage destocking and destruction (waste, warehouse damage, etc.) in real time and according to procedures.
• Be responsible for the integrity and traceability of the products passing through the warehouse.
• Manage incoming disputes with carriers.
• Carry out internal complaints in the event of deviations from internal procedures.
• Inform the planning department and the various departments in the event of a dispute or discrepancy on receipt of named and unnamed items.
• Comply with customer specifications for shipments.
• Ensures area compliance with company policies and all applicable practices, procedures and requirements.

Manage and develop warehouse and distribution team.

• Allocated the resources according to the workload needs.
• Communicate reliably and in real time with the team.
• Ensure the adequacy between the skills required for your activity and those of your team.
• Participate in the recruitment of team members.
• Define training needs.
• Developing the versatility of the staff
• Be responsible for the training and empowerment/qualification of the team.
• Deliver Personnel reviews (Mid and End of Year) on time.
• Ensure efficient and compliant (cGMP, OSHA,) warehouses operations.

Develop and monitor the operating and investment budget of your department in collaboration with Finance and your manager.

Manage your department's consumables orders.

Consistently enforce company policies

Challenge suppliers in collaboration with the purchasing department.

Write and update standard and operating procedures related to the activity of your department.

Ensure that documentation related to the warehouse activity is up to date.

Manage the maintenance of the storage and handling equipment.

Quickly process discrepancies, deviations and/or CAPAs

Troubleshoot ERP/WMS-related problems and work with the IT organization on problems that need some type of fix or resolution from a system perspective.

Key Performance indicators monitored, and action plans updated.

Define and monitor the key performance indicators with your manager.

Manage active supervision of your department.

Monitoring indicators daily (CAPA)

Analyze and consolidate KPIs once a month.

Follow the action plan associated with the indicators.

Participate in continuous improvement projects of the site.

We are committed to bringing these values to life with our employees by granting them a high degree of autonomy in the exercise of their profession and by encouraging their initiatives.

We are committed to providing them with working conditions and atmosphere that is conducive to their development and the expression of their potential.

Unither is an Equal Opportunity Employer. We are committed to providing reasonable accommodations for qualified individuals with disabilities and to ensuring equal employment opportunity for all applicants.

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